If you need to run the Microphone Wizard again later?perhaps to install a new microphone or readjust your existing one?here's how: If you hear it clearly, and do not hear your breathing, you're ready to continue. If you are, position the microphone as shown in the picture and speak the sentence Microsoft provides: "This papaya tastes perfect."Īfter a few moments, Word recites the sentence back to you. If you're not using a headset microphone, click Finish. Adjusting the positioning of your microphone. The Test Positioning dialog box appears (see Figure 7.2). When volume levels consistently remain within the green area as you read the sentence, you're ready to continue. The wizard requests that you read a sentence repeatedly as you do so, it automatically adjusts your microphone volume. Adjusting the volume of your microphone through the Microphone Wizard. The Microphone Wizard - Adjust Volume dialog box appears (see Figure 7.1). Click Next in the Microphone Wizard - Welcome dialog box to run the Microphone Wizard. Running the Microphone WizardĪs already mentioned, the first step in getting Word ready to take your dictation and voice commands is to prepare your microphone. The Welcome to Office Speech Recognition dialog box appears. For more information on legal and medical transcription, check out cloud-based dictation and transcription workflow here.įor more information or assistance with Microsoft 365 solutions for law firms and legal practices, get in touch with the ServiceScaler | (02) 9146 6339 | Did you find this interesting? Read more posts here.If you are using a microphone that connects via a sound card, most recent computers display red color-coding and a microphone icon to identify the correct sound input on the back of the card. When using the Transcribe feature, the document formatting will occur automatically, so budget some time to clean up the format of the document once the transcription is complete.ĭisclaimer: Microsoft Word’s Dictation tool does not work as well as dedicated dictation and transcription workflow solutions, particularly for the legal and medical sectors where the language and terminologies used do not form part of the standard Word language dictionaries. If you have two speakers in an audio recording, it will automatically split the speakers into transcription into sections so they can be labelled and differentiated in the document.Īudio recordings and uploads are saved automatically to OneDrive for retrieval or linking to the document. One of its key advantages is its ability to differentiate between speakers. Once transcribed, it will give you the option to add the text it has transcribed to the document. Select the drop-down arrow next to Dictate in the Ribbon at the top and click transcribe. To access the transcribe feature, go to and open the Word app online. It can both record audio for transcription within the application, or, have audio files uploaded for transcription. The Transcribe function is only available in the web version of Microsoft Word 365, and it only includes a limited number of transcription minutes per month. TranscribeĪnother great feature that can be used to convert voice or speech to text is the Transcribe function. The full dictation reference can be found on the Microsoft Support Site here. Here is a quick reference of some of the most useful speech shortcuts you can use while dictating into Microsoft Word: SAYĭeletes the last word or punctuation mark you typed This is great for quickly getting your thoughts and ideas onto ‘paper,’ but what about the formatting side of things? This will use your computer microphone to record your voice and convert your speech to text in the document as you say it. To use the Dictate function, simply click the Dictate button from the ribbon in Microsoft Word and start talking. Word has two features that allow Speech to Text to occur directly into a document: 1. You will have no doubt seen lawyers and medical professionals with their Dictaphones recording notes to be sent to a typist for transcription, but did you know you can do this in Microsoft Word? Crazy, right!?įor the rest of us though, one way we can quickly transfer our thoughts into a digital document is by dictating and transcribing. Some people (or superhumans?) can think about what they are going to write and type it out without ever even looking at the keyboard. Have you given Microsoft Word’s Dictation tool a try? Dictate and transcribe in Microsoft Word
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